The Program Evaluation KnowledgeBase

The Program Evaluation KnowledgeBase is an online resource aiding education professionals in understanding the basics of project evaluation in order to properly assess projects and programs. It is organized around three elements to assist educators with their program evaluation.

Task 2: Establish Evaluation Team


Guideline: Working with an evaluation team enables the project leader to broaden participation, optimize creativity, and create a better program evaluation than if one person designed the evaluation. Prior to forming the evaluation team the project leader should determine the team's role, establish membership criteria, and identify prospective members. With the pre-planning completed the prospective members will know what is being asked of them and have a basis to accept the invitation.

Characteristics of Effective Team Members

This checklist excerpted from the National School Boards Foundation's Education Leadership Toolkit contains six statements regarding characteristics that make effective team members.

Guidelines for Effective Team Members

Excerpted from the National School Boards Foundation's Education Leadership Toolkit, these guidelines offer a list of recommended behaviors for effective team participation.

Evaluation Team

Extracted from the W. K. Kellogg Evaluation Handbook the document offers an example on how to involve time constrained stakeholders in the evaluation process.


Tips for Team Building

Organizing the project team may involve bringing together a diverse group of people who have had little prior experience with each other or people who have worked together but not really collaborated with each other before. The team building tips offered will help a team leader focus their attention on the key points when organizing their team.

Element 1: Plan the Evaluation

Purpose: Planning how to conduct a program evaluation is the essessential the first step. The preparatory thinking involves understanding the program being evaluated, organizing an evaluation team, and determining how to conduct the evaluation. Element 1 outlines the pre-planning tasks.

Activity 1: Understand Evaluation

Activity 2: Organize Evaluation Team

Activity 3: Establish Evaluation Focus

Element 2: Implement the Evaluation

Purpose: Conducting the evaluation involves designing data collection so the analysis and interpretation will answer the questions the evaluation sets out to resolve. When developing and implementing the evaluation design be flexible to collect and analyze data from many perspectives. The collected data should be attentive to the evaluation questions. Element 2 outlines the tasks associated with implementing the evaluation.

Activity 1: Data Collection

Activity 2: Understanding the Data

Activity 3: Report the Results

Element 3: Use the Results

Purpose: The evaluation's findings and recommendation have limited value unless they are shared with the stakeholders and utilized to improve the evaluated program. Using the results to improve the evaluated program and communicating with constituencies are activities that occur in parallel. Element 3 outlines the tasks associated with using the results.

Activity 1: Communicate with Constituencies

Activity 2: Use Results to Improve