The Program Evaluation KnowledgeBase

Element 1: Plan the Evaluation

Purpose: Planning how to conduct a program evaluation is the essessential the first step. The preparatory thinking involves understanding the program being evaluated, organizing an evaluation team, and determining how to conduct the evaluation. Element 1 outlines the pre-planning tasks.

Activity 1: Understand Evaluation

Activity 2: Organize Evaluation Team

Activity 3: Establish Evaluation Focus

Task 4: Identify Required Resources


Guideline: Required resources include people, time and money. Specifically, does the organization have the right people with the needed expertise to conduct the evaluation, if so do they have the time to commit to it, and does the organization have the funds available to cover the costs associated with conducting the evaluation? If the answers are yes-yes-yes then the organization probably has the means to proceed with the planned evaluation. If the one or more of the answers is no, then the organization should search for alternative resources to meet those needs.

Checklist of Internal Resources

This list suggests types of possible internal resources to support a grant proposal.

Evaluation Budget

This worksheet from the W.K. Kellogg Foundation Evaluation Handbook is intended to help project planners develop a budget for project evaluation.

Alternate format: PDF


Program Evaluation Planning Worksheets

These worksheets takes the grant seeker through a process of thinking through how to conduct a project or program evaluation.

Element 2: Implement the Evaluation

Purpose: Conducting the evaluation involves designing data collection so the analysis and interpretation will answer the questions the evaluation sets out to resolve. When developing and implementing the evaluation design be flexible to collect and analyze data from many perspectives. The collected data should be attentive to the evaluation questions. Element 2 outlines the tasks associated with implementing the evaluation.

Activity 1: Data Collection

Activity 2: Understanding the Data

Activity 3: Report the Results

Element 3: Use the Results

Purpose: The evaluation's findings and recommendation have limited value unless they are shared with the stakeholders and utilized to improve the evaluated program. Using the results to improve the evaluated program and communicating with constituencies are activities that occur in parallel. Element 3 outlines the tasks associated with using the results.

Activity 1: Communicate with Constituencies

Activity 2: Use Results to Improve