The Writing Successful Grants KnowledgeBase

Task 2: Collect Student Achievement Data


Guideline: Demographic data focuses on population characteristics such as size, growth, density, distribution, and vital statistics. Process data focuses on how teachers are meeting student needs. Outcome data represents the results of what is achieved through a process or program. Demographic, process, and outcome data compile a picture of a school's student achievement. Collecting such data enables the grant seeker to tell a story about who are the students, what they have achieved, and the needs they have.

Demographic Data Elements

The chart provides a checklist of data elements useful for an educational institution.

Data Sources

This document contains links to national and state education data sources. The content may be useful to educators when developing a school profile.

Element 1: Assess Organizational Needs and Basis for Desired Funding

Purpose: Writing a successful grant application begins with understanding the reason for seeking grant funding from a governmental agency or private foundation. If the grant seeker is a school, the organizational assessment undertaken for improvement planning may provide useful reasons for the desired funding.

The grant seekers organizational assessment must address the subject area the funding organization has an interest in supporting. In regards to a governmental grant proposal, the assessment must address the request for proposal's focus.

Element 1 outlines the tasks involved in creating an organizational assessment.

Activity 1: Take a Snapshot of Your Organization

Activity 2: Identify Broad Areas in Need of Improvement

Element 2: Outline the Project Ideas

Purpose: Developing innovative grant ideas that fulfill organizational needs is essential in a successful grant application. The successful grant application will be one that effectively matches the grant seeker's project ideas with the grant funder's interests or programmatic focus!

Activity 1: Create a Project Team

Activity 2: Conceptualize Project

Element 3: Organize for Action

Purpose: Prior to writing the grant application, the project lead should pre-plan how the application will be developed, a timeline for completing it, and an internal review process for the application. Element 3 outlines the steps in creating a road map for the application process.

Activity 1: Understand the Grant Requirements

Activity 2: Plan to Act

Element 4: Develop and Submit the Grant Proposal

Purpose: The grant proposal brings life to the project idea. It is the vehicle the grant seeker uses to sell their idea to the prospective funding sources. Element 4 outlines the steps to develop and submit a successful grant application. Once the application has been submitted, follow-up with the funder is essential.

Activity 1: Develop the Project Plan

Activity 2: Commit the Proposal to Paper

Activity 3: Review and Finalize the Proposal

Element 5: Implement the Grant

Purpose: Upon receiving the grant award it is necessary to have a process in place for administering and managing the grant. Element 5 outlines the steps involved with implementing the project and fulfilling the grant's administrative requirements.

Activity 1: Administer and Manage the Grant

Activity 2: Accomplish Change

Activity 3: Evaluate Project Outcomes