The Writing Successful Grants KnowledgeBase is an online resource aiding education professionals in their pursuit of public and private grants to support local programs. Its five elements contain information and resources that assist the grant seeker with developing their project, writing the grant proposal and managing the grant upon its award.
Purpose: Writing a successful grant application begins with understanding the reason for seeking grant funding from a governmental agency or private foundation. If the grant seeker is a school, the organizational assessment undertaken for improvement planning may provide useful reasons for the desired funding.
The grant seekers organizational assessment must address the subject area the funding organization has an interest in supporting. In regards to a governmental grant proposal, the assessment must address the request for proposal's focus.
Element 1 outlines the tasks involved in creating an organizational assessment.
Purpose: Prior to writing the grant application, the project lead should pre-plan how the application will be developed, a timeline for completing it, and an internal review process for the application. Element 3 outlines the steps in creating a road map for the application process.
Guideline: The projet budget identifies the financial resources needed to accomplish the project. It will delineate expenses, funding requirements, and identify funding sources. The funding source will be looking at the level of local support (in-kind or resources) on a short term as well long term basis. Identifying such support is important.
When developing a budget for a federal grant do not exceed the maximum allowable amount possible under the grant, doing so could be a cause for rejection. Federal grant applications should include a budget narrative explaining how the funds under each category will be spent.
The local district budget officer can provide the district's or school's established "indirect rate", do not make one up.
This worksheet from the W.K. Kellogg Foundation Evaluation Handbook is intended to help project planners develop a budget for project evaluation.
Alternate format: PDF
This worksheet is adapted from the Pennsylvania Workforce Investment Act website Grant Proposal Worksheet.
Alternate format: PDF
This link is to the U.S. Department of Education's budget form and the instructions for completing it.
Purpose: The grant proposal brings life to the project idea. It is the vehicle the grant seeker uses to sell their idea to the prospective funding sources. Element 4 outlines the steps to develop and submit a successful grant application. Once the application has been submitted, follow-up with the funder is essential.