The English Language Learner KnowledgeBase for Teachers

The English Language Learner (ELL) KnowledgeBase for Teachers is an online resource supporting educators responsible for implementing programs for ELL students. It offers resources related to teaching ELL students based on Office for Civil Rights and the No Child Left Behind Act requirements.

This KnowledgeBase is currently being updated to reflect recent changes under federal law. The current version is provided for your reference as much of the information may still be relevant.

Element 1: Understand the Law

Purpose: Districts are required to take affirmative steps to address the language development of English language learners (ELLs) where the inability to speak and understand the English language prevents the students from effective participation in the district's regular education program. Element 1 addresses the legal requirements related to ELL students. Besides school leaders and staff members, these requirements must be understood by the entire school community.

Activity 1: Become Familiar with the Legal Aspects and Precedents

Activity 2: Review the No Child Left Behind Act

Element 2: Implement the English Language Learner Program

Purpose: School districts have broad discretion in selecting appropriate language programs, but they should consider three general questions when making a decision.

  • Is there a need to provide English language learner (ELL) services?
  • Will the ELL program meet the educational needs of ELL students effectively ?
  • Is the program approach backed by scientifically based research?

The program chosen should be considered sound by experts in the field. If a district is using a different approach, it must show it is considered a legitimate experimental strategy.

Activity 1: Investigate Approaches to English Language Learner Programs

Activity 2: Use Culturally Responsive Teaching Methodologies

Activity 3: Develop an English Language Learner Program

Element 3: Communicate With and Involve Parents

Purpose: School districts have multiple obligations under Title III of the No Child Left Behind Act and Office of Civil Rights (OCR) requirements. Under Title III, schools receiving such funds are to ensure timely and effective notification to parents of ELL students and extend a means for them to be involved with their child's education. The OCR requirements specify districts do so in a way that ensures meaningful access to ELL students and their parents. Accordingly, schools must develop effective methods of involving parents of ELL students in their child's education. In fulfilling these responsibilities, districts should develop procedures for providing the parents of ELL students with the same information provided to the parents of their non-ELL peers in a language-appropriate manner.

Activity 1: Communicate with Parents Using Language-Appropriate Methods

Activity 2: Develop and Implement a Parent Involvement Program

Task 3: Conduct Personal Interviews


Guideline: A personal interview is a method used to identify students whose primary home langauge is other than English (PHLOTE). Upon enrollment, school staff members could conduct interviews with all students and their parents to determine whether a language other than English is spoken in the home or has had an influence on the student's language skills. The bilingual translator must have appropriate language skills or knowledge to conduct the interview effectively so all PHLOTE students are identified.

Form for Reporting PHLOTE Students

This resource is a sample form used at the school level to report primary home language other than English (PHLOTE) students and the method used in determining PHLOTE status. This form is to be completed by the school principal or designee to ensure all PHLOTE students are identified. It should be maintained at the district or school offices.

Alternate format: PDF


NABE Recommended Parent Interview

The National Association of Bilingual Education (NABE) and the Council for Exceptional Children developed this parent interview as part of the document "Determining Appropriate Referrals of English Language Learners to Special Education."
Alternate formats:
PDF: English and Spanish
MS Word: English and Spanish


Questions for Personal Interviews

This sample contains four questions to ask parents or guardians when conducting a personal interview.


Teacher Language Observation Form

This document is a sample observation form used by school staff members to help identify PHLOTE students.

Working with Translators and Interpreters

This resource provides a collection of documents about different aspects of working with translators and interpreters.

Element 4: Identify and Assess Students

Purpose: A district should have procedures in place for identifying English language learner (ELL) students and assessing their English proficiency. Such procedures should involve parents in making the final determination of whether their child is placed in the district's ELL program. Parents deciding not to have their child or children participate must sign a participation waiver.

Activity 1: Develop Appropriate Student Identification and Assessment Policies

Activity 2: Identify Students Whose Primary Home Language is Other Than English (PHLOTE)

Activity 3: Ensure Assessment of Students

Element 5: Coordinate the English Language Learner Program with Other Programs

Purpose: As noted at the National Clearinghouse for English Language Aquisition (NCELA), "School districts are to provide alternative language instruction programs to children with limited English proficiency to help them develop their English language skills and meet the same state academic content and student achievement standards all students are expected to meet.

In doing so, school districts have broad discretion in selecting appropriate language programs, but should consider the following when developing their program.

  • Is there a need to provide alternative language services?
  • Will the alternative language program effectively meet the educational needs of ELL students?
  • Language instruction curricula used to teach ELL children are to be tied to scientifically-based research and demonstrated to be effective.
  • Provided by teachers certified as English language proficient.
  • Parents must be notified as to why their child is being placed in the program and have the right to have their child removed from the program."

Activity 1: Coordinate the English Language Learner Program with Other Programs

Activity 2: Conduct Program Evaluation

Element 6: Exit Students and Monitor Academic Progress

Purpose: A district should establish criteria to determine when English language learner (ELL) students qualify for exiting from the program. The exit criteria should be based on objective standards that ensure ELL students will be able to participate meaningfully and successfully in the district's regular education program.

Activity 1: Develop Appropriate Exit Policies and Procedures for the English Language Learner Program

Activity 2: Exit Students

Element 7: Provide Professional Learning

Purpose: In fulfilling the requirements of the No Child Left Behind Act and the Office for Civil Rights, staff development must occur to ensure ELL students progress academically and be afforded equal educational opportunity. This includes professional learning in the following areas:

  • processes/policies for the identification and exit of ELL students for intake staff members and classroom teachers,
  • implementation of the program model for ELL program staff members,
  • strategies for working with ELL students for content teachers, and
  • assessment process for translators and staff members who will assist in Special Education.

Activity 1: Understand Policies and Procedures for Professional Learning

Activity 2: Develop and Implement a Personal Professional Learning Plan